Submission Guidelines

Paper format

Before you submit: checklist

• Original and exclusive. Not published and not under review elsewhere.
• In scope. A clear connection to physical action, embodiment or real-world deployment, submitted to the closest of the technical tracks.
• IEEE conference format, A4, prepared with the official template.
• No more than 6 pages, including references.
• Anonymised. No author names, affiliations, acknowledgements or self-identifying references in the PDF.
• Deployment Risk and Limitations statement included (max. 200 words).
• Similarity under 15% overall and under 5% from any single source.
• Generative-AI use declared.
• Optional artifacts (code, data, models) prepared if you want the Reproducibility badge.

From submission to publication

1. SubmissionDouble-blind PDF uploaded through the conference management system.
2. Automated checksIEEE format, page limit, anonymisation, and presence of the Deployment Risk statement.
3. Similarity screeningMore than 15% overall or 5% from a single source → desk rejection.
4. Scope screeningTrack Chair checks fit; out-of-scope papers are desk-rejected with a reason within 7 days.
5. Reviewer assignmentThree reviewers, conflict-checked, never from the authors’ institution.
6. Double-blind review21-day window with a structured rubric.
7. ConsolidationTrack Chair consolidates; a 4th review and meta-review if scores diverge by more than 2 points.
8. DecisionTPC Chair decision meeting: Accept / Accept with revision / Poster / Reject.
9. NotificationAuthors receive the full anonymised reviews.
10. Camera-readyRevision compliance check, copyright form and a second similarity check.
11. RegistrationRegistration verified before the paper enters the programme.
12. PresentationAttendance verified by the session chair.
13. Publication packageOnly presented papers are forwarded for publication.

Review rubric

Each criterion is scored 1–5 and weighted:

Reviewers give an overall recommendation (Strong Accept to Reject) and a written review of at least 120 words: a summary of the contribution, three specific strengths, three specific weaknesses and the changes required.

Our quality guarantees

1. Every paper receives at least three independent reviews.
2. No reviewer reviews a paper from their own institution, or from a co-author of the last three years.
3. Committee members’ own papers are handled entirely outside their access.
4. Target acceptance rate of 35% or lower; the actual rate is published after the event.
5. Similarity screening at submission and again at camera-ready.
6. Undeclared AI-generated content, fabricated citations or fabricated data lead to rejection and institutional notification.
7. Papers that are not presented are removed from the publication package, without exception.
8. Appeals are accepted within 7 days of notification and decided by the TPC Chair with one independent Advisory Committee member. The decision is final.

After acceptance: camera-ready and copyright

1. Revise the paper to address the reviewers’ comments. The revision is checked for compliance.
2. Keep to the IEEE A4 format and the 6 pages limit, and add the author names and affiliations back into the author block.
3. Submit the camera-ready paper with the signed copyright form by 31 January 2027. This deadline is firm.
4. Camera-ready papers are screened for similarity a second time.
5. Only papers that are registered and presented are forwarded for publication.

The copyright form and final author instructions will be published on the Downloads page by 30 November 2026.

Registration and presentation rules

• At least one author of each accepted paper must register at the author rate and present in person (or, in approved cases, in the designated virtual session).
• Papers not presented will not be forwarded for publication.
• Maximum two papers per registered presenting author.
• Every accepted student first-author is invited to the mentor presentation clinic on 19 February 2027.

Frequently asked questions